Searchable PDF output

Searchable PDF for SharePoint

Turn paper documents into searchable PDFs stored in Microsoft 365.

Create PDFs in SharePoint that preserve the scanned page and include searchable text, so users can find documents by content and not only by file name.

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Powered by Scan, PDF and OCR for SharePoint.
Scanned paper document converted into searchable PDF in SharePoint
Current searchable PDF image. A dedicated result-focused demo can be added here later.

Why searchable PDF matters

Search document text

Make scanned documents easier to find in Microsoft 365 and SharePoint search experiences.

Keep the page image

Store a PDF that preserves the visual document while adding recognized text.

Support daily retrieval

Help users locate invoices, agreements, records and scanned forms after capture.

Workflow

SharePoint library to Scan command to eDocStation to OCR to searchable PDF saved in SharePoint.

LibrarySelect the destination in SharePoint.
CaptureScan paper or import files.
ReviewCheck, reorder and prepare pages.
OCRAdd recognized text to the PDF output.
StoreSave the searchable PDF in Microsoft 365.

Relevant features

  • Searchable PDF output from scanned paper, image files and image-based PDFs.
  • OCR processing before upload to SharePoint.
  • Optional language packs for documents outside English.
  • Optional metadata capture so searchable PDFs are also classified in SharePoint columns.
  • Works as part of the broader Scan, PDF and OCR for SharePoint product.

When this helps

Use this workflow when the goal is the final document format: a searchable PDF stored in SharePoint or Microsoft 365.

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Frequently asked questions

How do I create searchable PDFs in SharePoint?

Use Scan, PDF and OCR for SharePoint to scan or import documents in eDocStation, run OCR, create a searchable PDF and save the file to a SharePoint document library.

Can existing scanned files become searchable PDFs?

Yes. Image-based files can be imported into eDocStation and saved as searchable PDFs after OCR processing.

Is searchable PDF the same as OCR?

OCR is the recognition process. A searchable PDF is the output file that contains the original page image plus recognized text for search.

OCR for SharePoint Scan to SharePoint Full product page

Create searchable PDFs in SharePoint

Start with the trial or review subscription pricing on the main product page.

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